Shiloh Fitness Center Sign-up

SHILOH FITNESS CENTER MEMBERSHIP AGREEMENT, LIABILITY WAIVER, & PRIVACY POLICY

Welcome to the Shiloh Fitness Center community! Please read and sign below before using our facility—whether you’re a member, guest, or here for a trial. This agreement applies to all users of Shiloh Fitness Center, including day pass visitors and anyone participating in Shiloh Fitness Center activities or events, whether on-site or off-site.

Member Information

Name: {name}
Date of Birth: {dob}
Address: {address}
Phone: {phone}
 Emergency Contact: {contact_name} – {contact_relation}, {contact_phone}

Key Terms

• Memberships are billed on the 1st of each month and renew automatically until canceled.
  

• You may cancel at any time. No refunds or prorated credits will be issued for unused days in the current billing period.
  

• Family memberships: All members under 16 must be supervised by an adult member at all times.
  

• Day Pass and Trial guests must agree to these terms and sign this waiver.
  

Temporary Closures & Service Interruptions

Shiloh Fitness Center may temporarily close all or part of the facility, or modify hours or services, due to circumstances beyond our control, including but not limited to severe weather, utility outages, emergencies, maintenance, governmental orders, or safety concerns.

When possible, notice of temporary or unscheduled closures will be communicated to members via email or other digital communication methods currently in use by Shiloh Fitness Center. However, advance notice may not always be possible.

Temporary closures or service interruptions do not constitute a breach of this agreement and do not entitle members to refunds, credits, or extensions, except where required by law.

Rules & Code of Conduct

• Treat everyone with respect—no harassment, discrimination, or disruptive behavior.
  

• Wear proper attire and footwear at all times.
  

• Children under 16 must be supervised by an adult member at all times.
  

• Sauna use is restricted to members 18 years and older. Minors may only use the sauna with prior written permission from Shiloh Fitness Center management. Permission may be granted or denied at the sole discretion of the facility for safety reasons. Use is at your own risk.
  

• Use equipment safely and follow all posted instructions.
  

• Facility rules may be updated at any time and are posted in the gym.
  

Payment Authorization

I authorize Shiloh Fitness Center / Harvest Ventures LLC of Texas to charge my payment method on the 1st of each month for membership fees and any other applicable charges, recurring as described above.

Liability Waiver & Release

I, {name}, acknowledge and agree:

• I am voluntarily participating in activities at Shiloh Fitness Center, located in the Global Spheres Center (GSC).
  

• I understand that physical activity, personal training, and use of equipment or facilities (including the sauna) involve inherent risks of injury, illness, or worse.
  

• I use all facilities at my own risk.
  

• I waive and release Shiloh Fitness Center, Harvest Ventures LLC of Texas, Global Spheres Center, Glory of Zion International Ministries, Inc. (GZI), and their respective owners, officers, staff, and agents from any and all liability for injury, loss, or damage to myself or my property, except as otherwise prohibited by law.
  

If the Member is a Minor (Under 18)

By signing this agreement, I certify that I am the parent or legal guardian of the minor named on this membership and have full legal authority to enter this agreement on their behalf.

I understand and agree:

• All minors under 16 must be supervised by an adult member at all times.
  

• Sauna use is prohibited for anyone under 18 unless special written permission is granted by Shiloh Fitness Center management. Any approved minor sauna use requires parent/guardian consent and compliance with all sauna safety guidelines.
  

• Personal Training Eligibility:
  

• Ages 12–15 may participate only with parent/guardian present and trainer approval.
  

• Ages 16–17 may participate with parent/guardian consent, which is granted by signing this agreement.
  

• I accept all risks on behalf of the minor and agree that they will follow all rules, age restrictions, and staff instructions.
  

• I waive and release Shiloh Fitness Center, Harvest Ventures LLC of Texas, GSC, GZI, and their respective staff from liability for injury, loss, or damage to the minor or their property, except as otherwise prohibited by law.
  

Photo/Video Release (Optional Opt-Out)

Shiloh Fitness Center occasionally captures photos or videos during workouts, classes, and events to promote our programs and highlight member achievements.

Unless you indicate otherwise below, you grant permission for Shiloh Fitness Center (a DBA of Harvest Ventures LLC of Texas) to use images or video of you or your minor child taken in the facility or at any Shiloh Fitness Center–sponsored event for promotional or informational purposes (digital or print).

I do NOT consent to the use of my or my child’s image, likeness, or video by Shiloh Fitness Center.

You may update your preference at any time by contacting shilohfitness1@gmail.com.

Privacy Policy

At Shiloh Fitness Center, we value your privacy. This policy explains what information we collect, how we use it, and your rights regarding your personal data.

1. Information We Collect:

• Name, contact info, date of birth, address, emergency contact
  

• Membership information and payment details
  

• Communications between you and Shiloh Fitness Center
  

• Photos/videos only if you have not opted out
  

2. How We Use Your Information:

• To manage your membership and access to the gym
  

• To communicate important updates, billing notices, or promotions
  

• For safety and emergency contact
  

• Photos/videos may be used for marketing unless you opt out
  

3. Data Storage & Security:

• All member data is securely stored using our management platform, Gymdesk
  

• Access is restricted to authorized staff
  

• We do not sell or share your personal information with outside parties
  

4. Your Rights:

• You may request to view, update, or delete your personal information at any time
  

• To make changes, contact us at (940) 208-1351
  

• You may withdraw marketing/media consent at any time
  

5. Policy Updates:

We may update this policy from time to time. Updated versions will always be available in the member portal or upon request.

Questions? Contact us at (940) 208-1351 .

Conclusion and Signature

By signing, I agree to all terms above and to Shiloh Fitness Center’s Privacy Policy.

Date: {sign_date}